Have you ever tried to email a particular website you were visiting, only to find that their email address was “firstname.lastname@example.org”?
This is occasionally acceptable for small businesses or startups, where the atmosphere is inherently casual, but as a business, you will eventually want an email that is hosted on your domain, such as “email@example.com”. Another reason you may want this is when your business is big enough that you have several different email addresses customers might email, as it’s much more efficient to have the freedom to make custom email addresses on your own server.
Creating email functionality on your server is actually surprisingly easy.
For one, you should know that at CanSpace Solutions, you can get a domain and hosting plan with us in order to set up an email address, and you can do this even if you don’t want to host a website with us. You can just put up a placeholder page and use the hosting plan solely for email.
We make it easy to set up the email functionality of your domain. Once you’ve signed up for a hosting plan with us, you’ll be emailed login details to your web hosting control panel – cPanel. Once logged in to cPanel, you can click the “Email Accounts” icon to create an email address at your domain – it’s that simple!
cPanel has three different Webmail options that you have access to: Horde, RoundCube, and SquirrelMail. These choices allow you to access your email accounts via a web-based interface.
You are also free to use your own email client like Outlook or Thunderbird, or any POP or IMAP compatible mail client. You can even configure emails to be delivered to an existing Gmail account!
When you first log in to webmail you are presented with the three options mentioned above, and you may not know which to choose. The truth is that the differences between the webmail clients are mostly aesthetic. Check out our post on the differences between the three different email options we offer.
Once you have your hosting plan set up, you might as well create all the different emails you need. You’ll probably want an email for every person in your company, so you can get in touch with them and then several different email aliases such as admin@, orders@, help@, going to different people in your company who are in charge of these services. You can even create “forwarders” that allow you to forward all email sent from one address to another.
An email coming from your own domain will add a new air of professionalism to your business. If you have any questions while setting up your new email, get in touch with us!